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AI implementation

AI implementationfor companies.We build, you operate.

Resilient AI architectures for real work contexts, from potential analysis through architecture and build to handover for in-house operation. Entry from €3,800 with the potential analysis.

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What is AI implementation?

The question is not whether AI fits you, but who builds it for you.

AI implementation means designing, building, and handing over an AI system for real work processes. It is not about installing a tool, but about creating an architecture that fits your processes, roles, and system landscape.

AI initiatives in companies rarely fail due to lack of motivation. They fail due to lack of implementation. Either because nobody internally has the time to set up a system that carries through everyday work. Or because external vendors install a tool that misses the real processes.

Focus Institute works differently. We analyze your current situation, develop an architecture along your processes, roles, and system landscape, and implement it until the system runs in your house. No standard solution, no SaaS license, no workshop artifact. A system that fits because it was built for you.

4 phases · From entry to in-house operation

How does an AI implementation unfold?

Four phases, each of which enables a clear decision. You step in at each stage deliberately, not in one big commit.

Entry · €3,800
Phase 01

Potential analysis

  • Conversation with you and relevant roles in the organization
  • Process mapping: Where does time vanish, where does quality drop, where does nothing scale?
  • Prioritization: Which processes have the highest leverage at manageable implementation effort?
  • Result: Transformation roadmap with concrete application cases, dependencies, and phases
Phase 02

Architecture

  • System design: data flow, interfaces, agent or automation logic
  • Decision briefs for tools and platforms, transparent and not vendor-locked
  • Compliance check: data protection, data storage, access rights
  • Result: Architecture document and implementation plan
Phase 03

Implementation

  • Building the components: flows, agent teams, database integration, mail integrations, APIs, UI where needed
  • Iterative testing with you on real use cases
  • Integration into your systems (M365, Teams, SharePoint, CRM, custom tools)
  • Phased releases so you can steer at any time
Phase 04

Handover

  • Documentation: technical and for daily operation
  • Training of key people on your side, so you run the system independently
  • Optional ongoing support as needed (monthly check-ins if wanted)
  • Result: A system in in-house operation, no dependency
Result after implementation

An AI system running in-house, including architecture documentation, training of key people, and full operation. No SaaS lock-in, no dependency.

In short

An AI implementation runs in 4 phases: potential analysis, architecture, build, handover. Entry from €3,800 via the potential analysis, then scope-dependent (typically 4–10 weeks for the build).

What we have already built

Four examples from live practice.

Not as references for sector fit, but as evidence of what is technically and organizationally possible. We think your solution from your context, not from these examples.

Reference 01 · Newsletter "Der Maßstab"

Multi-agent pipeline for content production

Effect

Weekly newsletter with depth, built on curated sources rather than quick AI surface

Status:live in production
Architecture & integration
Context
Content production for a knowledge newsletter (Focus Institute's own brand)
Architecture
Five-role agent pipeline (planner, research, writer, critic, editor) on own server
Integration
Postgres database, Resend dispatch, source scanner, editorial dashboard
Reference 02 · Development format transfer

Event-driven transfer workflow after learning formats

Effect

Individual transfer support without manual effort per participant

Status:in productive use
Architecture & integration
Context
Automated transfer process after learning formats, based on transcript analysis
Architecture
Event-driven workflow with input ingestion, LLM-based processing, and structured dispatch
Integration
Processing of proprietary document formats, brand-compliant HTML emails
Reference 03 · News-intel scanner

Monitoring system for professional sources with AI relevance scoring

Effect

A calm list of relevant developments daily, instead of information overflow from 30 newsletters

Status:live
Architecture & integration
Context
Continuous monitoring of relevant professional sources (AI, Learning & Development) on own infrastructure
Architecture
Scanner container with 10+ sources, Claude-based relevance scoring, category-specific thresholds, Playwright fetcher for Cloudflare-protected sites
Integration
Postgres database, editor dashboard, daily briefing email
Reference 04 · Education provider system

Quality-guided AI creation with upstream review logic

Effect

Consistently high quality across repeated use instead of one-off work that restarts every time

Status:concept finalized, build in preparation
Architecture & integration
Context
Structured, multi-stage creation of complex AI outputs with integrated quality review
Architecture
Modular setup with agent pipeline and upstream review logic, designed for repeated use by different roles
Implementation or training, what is the difference?

A question of leverage.

Who works?
Training
Participants build themselves, Dirk guides
Implementation
Focus Institute builds, the company uses
What emerges?
Training
Competency + own AI work system
Implementation
Finished architecture + handover
Target group
Training
Trainers, coaches, learning architects, L&D
Implementation
Companies, business units, executive leadership
Logic
Training
Learning with system, structured over weeks
Implementation
Developing, implementing, handing over
Depth of integration
Training
Individual practice of participants
Implementation
Organizational processes and system landscape
Entry
Training
Program registration, pilot seat
Implementation
Potential analysis as decision basis

The difference: training enables your people to build AI themselves. Implementation delivers a finished system on handover.

Frequently asked questions about implementation

What you should know before sending an inquiry.

How does an AI implementation unfold concretely?

An AI implementation at our firm is not a quick shot but a structured build. It begins with a potential analysis, where we clarify the application case, work context, and relevant conditions. Based on that, we design a fitting architecture before implementation starts. In the end, the result is transferred into everyday work and, when needed, handed over for in-house operation.

What does an AI implementation cost?

The cost of an AI implementation depends on the application case, complexity, and desired scope. The entry is through the potential analysis for €3,800. It provides a solid basis for deciding whether and how a project should be continued. Everything else follows from architecture, scope, and handover requirements, not from package logic but from actual need.

How long does an AI implementation take?

The duration of an AI implementation depends on the target picture, depth of coordination, and technical integration. Small, clearly defined projects can be structured significantly faster than complex setups with several stakeholders or systems. What matters is not showing something quickly, but building something that holds up in daily work. That is why we do not work with blanket promises but with a clean approach from analysis through architecture to handover.

Which sectors is the offer suited for?

The offer is cross-sectoral where knowledge work, communication, learning processes, decision support, or recurring workflows should be intelligently supported. It is particularly meaningful in environments where people are not simply looking for „just another tool" but for a solution that fits the actual work context. What matters is therefore less the sector and more whether a viable application case, clear conditions, and a real need for implementation are present.

Do you need access to our data or internal systems?

Whether and to what extent access to data or internal systems is necessary depends on the specific application case. Not every project requires direct system access. Where access is useful or necessary, this is clarified transparently in advance and limited to the necessary extent. Questions of data protection, roles, permissions, and operating model therefore do not belong at the end but from the beginning in the architecture.

How does implementation differ from training?

Implementation is aimed at organizations or decision-makers who do not primarily want to build their own competency but rather develop or have a concrete result implemented. Training enables people to use AI more substantively themselves. Implementation, by contrast, builds a concrete solution, architecture, or work logic.

Inquiry instead of offer

No price list, no configurator. A conversation.

Write to us via the contact form or directly by email. We respond personally, clarify your context in a first conversation, and suggest the right entry for you.

Send inquiry

The first conversation is non-binding and personal.